Training Descriptions
All training is divided into modules, with self assessments and answer keys to ensure that all content is fully understood.
Vendor documentation is received whenever an order is placed with a service or part/equipment provider or manufacturer. Managing this information is vital to both the accuracy of the service or equipment, as well as the schedule of the project and the ability for operations to properly and safely run the equipment.
Vendor Documentation Management
VDM-C-1 Introduction to Vendor Submissions Documentation Management and Email Management
Outline: Students will learn the base concepts surrounding setting the expectations, receiving and tracking goods and services vendors’ and suppliers’ documentation submissions, as well as the management methods applied to email communication.
Objective: Understand and recount the importance and process of setting expectations with suppliers of goods and services, establish processes for managing email communication.
VDM-C-2 Setting Submission Expectations for Vendor Documentation
Outline: Students will delve into the details of how to submit documentation requirements to vendors to ensure that clear expectations are set on what documentation is required, when to submit, and how to submit the information.
Objective: Describe how vendor or third-party documentation submission requirements are established, and establish methods for communicating expectations.
VDM-C-3 Receiving and Numbering Vendor Documentation Submissions
Outline: In this training, the details of how to process incoming vendor documentation submissions, and how to ensure that the documentation is assimilated into the purchaser’s system for tracking.
Objective: Narrate the impacts and risks of lack of expectations in vendor submissions, manage the process for receiving submissions, and demonstrate numbering structures for incoming documentation.
VDM-C-4 Expediting and Reviewing Vendor Documentation Submissions
Outline: This training will outline the details of how to accurately track the vendor documentation submissions from initial submission to final submission, and how to ensure that the movements of the files occur in a timely manner along all steps of the process.
Objective: Outline the different methods for expediting submissions, describe the various statuses of review applied to submissions, appreciate communication requirements when returning comments.
VDM-C-5 Submitting Documentation from the Vendor, Data Books, and Storage
Outline: This training covers the elements of submitting documentation from the fabrication company, as well as the vendor documentation elements of a data book, and the storage requirements for hard copy and electronic copies of vendor documentation.
Objective: Understand the necessities for creating the required documentation to submit from a vendor organization, create the tracking mechanisms to ensure completion, comprehend Manufacturer Records Books in detail.